CHAPTER 3 | AFFILIATE COMPLIANCE

Affiliates need to comply with a variety of requirements when first establishing the affiliate and subsequently operating it. These requirements are imposed by Federal and state laws as well as by ACE policies. Failure to fulfill these requirements can jeopardize an affiliate’s status as a nonprofit organization, its insurance coverage, and good standing in the ACE Mentor Program, among other consequences.

COMPLIANCE DOCUMENTS

Mentoring Matters! According to the America’s Promise Alliance, students who are mentored by someone from the community – not a friend or family member – are 17% more likely to graduate from high school.
Affiliates are responsible for keeping students, leaders, mentors and the program protected. This requires everyone’s due diligence and observance of some basic safety procedures and policies.

COMPLIANCE CHECKLIST

Please note: Regional Directors will review this checklist annually with affiliates to insure compliance.

COMPLIANCE SUMMARY

Please note: Summary Chart of Compliance Elements can also be found with the Full Compliance Document.

CORPORATE POLICIES

Corporate Policies are located on the ACE website in the public section Corporate Policies. The National Board of Directors has approved them as official policies of the national organization. As independent corporations, affiliates should review the policies and accept them into their official meeting minutes.
The annual IRS tax return asks if a corporation has adopted these policies. So it is important that affiliates officially approve them. Rather than print out the policies, affiliates can point board members to this link to review the documents and then carry a motion to approve them at a board meeting.

- ANTI-BULLYING POLICY

- CODE OF ETHICS

- CONFLICT OF INTEREST POLICY

- CORE VALUES POLICY

- SEXUAL HARASSMENT + NON-DISCRIMINATION

- MISSION STATEMENT + PROGRAM GOALS

- WHISTLE-BLOWER POLICY

INTERNAL POLICIES

Internal Policies set forth ACE’s rules for proper operation of the organization. They explain requirements for affiliates to meet the needs of the organization.

- ACE BACKGROUND CHECK POLICY

- DATABASE PERSONAL INFORMATION SECURITY POLICY

- TRANSPORTATION OF STUDENTS POLICY

AFFILIATE MENTOR LIAISON POLICY HANDBOOK

This handbook’s purpose is to help mentors, team leaders, and affiliate mentor liaisons as they support mentors and strengthen their mentoring relationships with students. Included in this document are succinct summaries of all ACE policies relative to mentoring, some procedures and best practices mentors must follow when working with students, strategies for mentors to use when responding to difficult questions from students, and copies of relevant forms.

Every affiliate must select an affiliate mentor liaison who is required to complete the web-based training through ACE National annually based on this Affiliate Mentor Liaison Policy Handbook.

- AFFILIATE MENTOR LIAISON POLICY HANDBOOK

- AFFILIATE MENTOR LIAISON POLICY HANDBOOK - TRAINING PRESENTATION

- AFFILIATE MENTOR LIAISON POLICY HANDBOOK - FAQ

- INCIDENT REPORT FORM

- SCHOOL CONTACTS FORM