• Pledged involvement of five committed board members. (The pro bono attorney and CPA could be a part of this start up group)
• Pledged financial commitments from potential board member firms or others. (The financial commitment initially consists of approximately $50/yr. per student to cover the cost of liability insurance and administrative fee. Fees are accessed after completion of the ACE year and are only accessed against the active & pending students registered in the database.)
• Pledged volunteer commitment from mentor firms.
• Pledged commitment from at least one local high school.
Note: It is strongly recommended that the board not serve a dual purpose by serving on the board as well as be involved in the mentoring process, at least in the initial couple of years in the life of the affiliate.
• It is further recommended that in the first year of organization time should be spent on development of the board, mentor solicitation as well as school selection.
The Affiliate Agreement for the ACE Mentor Program of America should be reviewed as well as the sample Affiliate By-laws.
It is highly recommended that start-up affiliates secure the services of an attorney and an accountant to help with the procedures described below. It is recommended that the attorney and accountant also serve on the board of the organization.
The proper establishment of an ACE affiliate requires adherence to Federal and state laws and regulations as well as to ACE National policies. Start-up affiliates are strongly advised to secure the services of an attorney and accountant to help in this process. ACE Regional Directors are also available to offer guidance and assistance of a non-legal nature.
States have slightly different requirements for creating a nonprofit organization. Most state governments publish on their websites explanations of these requirements. Start-up information by state can also be located at Grantspace.org. Alternatively, a Google search for “setting up a nonprofit in [state name]” will often turn up the appropriate document. Leaders of new affiliates may wish to familiarize themselves with this information in addition to obtaining professional advice.
This chapter details the formal requirements to establish an affiliate and reviews some of the preliminary operational steps.
As the ACE Mentor Program expands, it needs to maintain a consistent level of program quality. ACE staff will guide new affiliates through the set-up process. However, before a start-up can begin to operate, it must be self-sustaining and obtain the required commitments. Below is a list of documents to assist in this process.
Please note: This is an EXAMPLE of Affiliate By-Laws. Affiliates will need to adapt this document to their particular circumstances.